Why Every Business Needs an Internet Fax Service?

Faxing is still used by businesses for corporate communication. Like every other field, advances in technology have helped fax systems evolve into Internet fax service with versatile features. Here we look at the reasons why every business needs an Internet fax service.

Unmatched Accessibility

One of the primary features that make Internet fax service popular is its unmatched accessibility. The modern workforce needs communication technologies that allow easy accessibility from any place. The traditional fax system lacks this feature as it only works in the confines of the office. In simple words, you need to be present in the office to send and receive fax communication.

On the other hand, the Internet fax service also operates from a smartphone. It means you can send and receive faxes while on the go. This unmatched accessibility allows an organization to stay connected with remote employees stationed at different corners of the country or the world.

Save Space

Traditional fax systems are bulky and occupy significant space in the office.  Besides the fax machine, you also need storage space for paper, ink toner, and other fax consumables. You also need space to store sent and received faxes. All this translates into a larger space requirement for the traditional fax system. This can be a problem in a small office where every inch of space is premium.

On the other hand, the Internet fax service can be accessed from your computer. There is no standalone fax machine occupying desk space, no paper, nor ink toners. This means using an Internet fax service frees up office space. Since the faxes (sent and received) are stored digitally on the server, there is no need to store a physical copy of the fax communication.

Go Green

Global warming and its effects call for everyone to adopt environmentally friendly technologies. Using an online fax service can be your first step towards going green. Online fax service is environmentally friendly in many ways like it does not use paper, ink or any other chemicals to send and receive faxes.

Enhanced Security

The security of business communication is a big concern for companies. An online fax service employs advanced security protocols to secure your fax communication while stored on the server and also while in transit. Internet faxing is encrypted which means the content of the fax is not easily accessible like in traditional fax communication. 

With Internet faxing, managers do not have to worry about important documents lying around as all faxes are securely stored on the cloud server.

Fast Set-Up

The initial setup time and the learning curve can be a big hindrance to any business process. Internet faxing is easy to set up and all you have to do is register for online fax service and select the best value plan as per your business needs. There is no hardware or software to install and you can use the online faxing service almost immediately.

Online faxing service is quite similar to email which means there is no learning involved.  Once you are familiar with the interface and the options, you can start sending and receiving faxes online.

Scalability

Whether your business is small or big, it will benefit from the scalability aspect offered by Internet faxing. Online fax service providers offer a wide range of plans with low, medium, and high limits of faxing.

Businesses have the freedom to scale up or down as per business needs while saving money at the same time. For example, your business might need to send more faxes during the holiday season. In such a scenario, you can opt for a high limit fax plan during peak periods to ensure fax communications bills do not inflate much.

Cross-Platform

Internet fax service works from diverse platforms which include Windows, Android, iOS, and many more. Since the online fax service also works from your browser, there is no limit on the number of platforms it supports. The Internet fax service also works with 3rd party apps and supports integrations with Google Docs, Web apps, Email to Fax, and Fax API. This allows its users to send and receive faxes through endless platforms which boost productivity.

These are some of the advantages of the Internet fax service. Do you’ve any questions?

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